NASA SPECSINTACT
June
24-25, 2003
Hampton,
VA
Attendees:
|
Albert
Johnson (JX-HQ) Kay Schultz (ARC) |
|
Scott
Hampton (SGS) Chester Bennett (JCS) |
|
Bela
Gutman (JPL) Sherry DiLustro (NASA
HQ) |
|
Frank
Der (KCS) Bill Brodt (NASA
HQ) |
|
Carl
Kersten (NAVFAC) Pat Robinson (IDI-KSC) |
|
Don
Lilly (WFF) Michael Mark
(LaRC - OCC) |
|
Jennifer
Becker (LaRC - OCC) Tim Stubbs
(LaRC - OP) |
|
Richard
Shisler (LaRC - OP) Jim
Mayhew (LaRC - RFMO) |
|
Robert
Kerns (LaRC - RFMO) Lisa Perez (HEI) |
|
Lee
Lillard (LaRC) |
A
SPECINTACT Configuration Control and Coordinating Board Meeting hosted by
NASA LaRC was held June 24-25, 2003, in Building 1209 Room 180.
The following items were discussed:
o Tom was presented with Certificate of Appreciation by
Al Johnson/HQ JX for 10 years of service as chairman
o
Frank Der/KSC
named as new chairman
o
Bill Brodt/HQ
named as HQ liason
·
Pat Robinson/IDI
presented SI v.4.0 enhancements
o
Publish-to-Word feature
o
Revamped SI Editor
·
Ken Love/GRC
Legal Office
o
Presented detailed concerns related to their legal review
of SI sections
·
Bill Brodt
presented new vision for SI
o
Partnering - VA has shown interest in joining SI
o
Using DRCHECKS for documentation and control of changes
o
SI Charter is to provide maintenance, sustainability,
and enhancement of construction specifications
Ames Research Center
Presented by Ray Schuler
Jet
Propulsion Laboratory
Presented
by Bela T.L. Gutman
Glenn
Research Center
Presented
by Thomas Hinshaw
Johnson
Space Center
Presented
by Chester Bennett
o
Staff Reduction from 40 to
8 or 9
o
Would like to have the IT function
online
Kennedy
Space Center
Presented
by Frank Der
o
Staff reductions created more
reliance on design reviews and A/E expertise
o
Outsourcing “Turn Key” projects
o
31 KSC Masters
o
Recommendations for Improvement
o
Migration to UFGS
o
Pilot UFGS projects on FY 04
o
Update on remaining NASA-unique specs
o
Use imperative style language
o
Software improvements would include .XML
Wallops
Flight Facility
Presented
by Don Lilly
Langley
Research Center
Presented
by Lee Lillard
o
Staff reductions have created
issues to effectively evaluate, report and record changes to the NASA Masters.
o
Recommendations for Improvement
to SPECTINTACT
o
Content is correct, spelling
errors and passive voice eliminated.
o
Consistency between all divisions
o
Updates to sections are scheduled
in advance so plans can be made for the technical review.
o
Responses submitted are acted
upon or rejected and the customer notified, there is no way to tell now.
o
Define major and minor corrections.
o
Centers should receive upgrades
in a timelier manner. Aware that it
is online, but still requests a CD
Ted
Biess was unable to give his briefing on Environmental Issues, with a spotlight
on sustainability.
NASA
SPECSINTACT Configuration Control and Coordinating Board
1.
Tom Hinshaw asked if the paragraph structure outline
could change to:
1.
A.
B.
a.
b.
2.
Develop a brief section with new paragraph identifiers,
a dry wall section was recommended. Carl Kersten can provide Navy specs that might be helpful. This action was given to Ray Shuler to provide
a short section in imperative format about drywall for recommendation to the
Unified Guide Specs Board.
3.
Develop NPD and or NS-CCCCB Charter. Bill Brodt will
provide an updated charter for Eugene F. Hubbard’s signature by the next meeting
of the Board.
4.
In support of developing the Agency-wide SPECSINTACT
budget:
·
Frank Der to provide review
of SGS contract
·
Pat Patterson (Code F) working
with Code AE to see what they are doing with the requirements for training.
5.
NASA CCB subscription renewal Funding KCS PR
6.
Need more involvement from HQ support functions/offices:
·
Environmental – Mike O’Neill (environmental products, etc)
·
Energy Regulation – Rich Wichman
·
Safety – Art Lee
·
Procurement –
·
Legal – Mark Batkins
o
Involve legal representation to review specs (LaRC general
council will support effort. Contact
Kathy Kurke to arrange.)
7.
Specifications Training for the NASA Centers and possibility
other agencies (NAVFAC, CoE, VA, etc)
·
Need Code F Support
·
Need SOW/funds to write the
course
o
Need trainers for specification writing (Tom Hinshaw,
SGS, outside support)
o
Map to UFGS
8. Change FPIG regarding environmental re: waiver
issue and determine who has the authority for making decisions for NASA.
9.
Lee Lilliard requested the upgrade on disc for Langley’s Operator from Pat
Robinson.
10. Carl Kersten will provide examples of short
form sections to Frank Der. The request
is for the entire drywall spec to be written in imperative format. Lee Lilliard will provide a copy to the Legal
office at LaRC for review.
11.
A checklist from Chip Johnson to is to be provided to Frank Der by the next
meeting. The checklist must be more specific.
12.
Lee Lillard requests an email from Frank Der regarding the Division 2 – Site
Work revisions. Lee provided a spreadsheet
that compared ACI, NASA Technical Standards and KCS provided Update #20. He explained that he had received her email
and had forwarded it higher in the chain of command. He will readdress the
issue.
13.
Bela T.L. Gutman asked Pat Robinson to have a submittal form in excel format. She asked if he would send the email to the
support desk and they would email him a beta copy.
14.
Chip Johnson is to provide an email to Jim Pratten regarding how they schedule
the change releases to review. A recommendation
from Bill Brodt was to email five a week instead of the twenty at one time
they were getting now. Scott Hampton
said that the type of discipline controls the type of edits.
15.
Bill Brodt asked Tom Hinshaw to assist in defining the standards with his
vast experience with spec writing and position on the NIBS. The readability
of the Unified Spec Guide was questioned. He will talk to NIBS to find out
about the trade review of specifications.
16.
The Board was asked to see if anyone knew of any professionals that they could
send their specifications to in their area and request a constructive review. For local specifications, like concrete for
instance, trusted local contractors could provide valuable industry information.