|
SpecsIntact
Home Page
News
Archive Index
SPECSINTACT
Interagency Configuration,
Control and Coordinating Board Meeting
November 14-15,
2001
Charleston, South Carolina
Attendees:
Alice Butler, SPAWAR
Jamell Caswell, InDyne
Steven P. Freitas, USACE (Sacramento)
Ed Gallaher, NAVFAC (LANTDIV)
Thomas Hinshaw, NASA
Al Johnson, NASA
Carl Kersten, NAVFAC
Joe Looney, NAVFAC (SouthDiv)
Miguel A. Morales, NASA
Pat Robinson, InDyne
Introduction
– Miguel Morales, NASA
 |
Welcomed everyone to the meeting.
|
|
Discussed the purpose of scheduling the
meeting six months in advance to ensure all voting members from
each agency are available to attend the meeting.
|
|
In the future, if all voting
members are not available to attend the meeting it will be rescheduled.
|
|
|
Unified Facility
Guide Specs (UFGS) –
Carl Kersten, NAVFAC
|
Background - Both agencies Naval Facilities
Engineering Command (NAVFAC)/Army Corp of Engineers (CoE) databases
contain 400 specifications.
|
|
Currently
the UFGS database contains 803 specifications. Eighty-five of the
803 specifications are unified specifications that are shared by
both NAVFAC and CoE who are responsible for maintaining the technical
update.
|
|
NAVFAC
has contracted a firm to combine and make comments on eighty-six
specifications. Forty-three of the specifications are CoE and forty-three
are NAVFAC specifications.
Issues that have resulted from the review by the firm:
|
| |
 |
Not
every agency agrees on Submittals
|
| |
|
Not
every agency requires the same unit of measure, Metric/English
|
| |
|
Tailoring
options
|
| |
|
Regional
Requirements
|
|
The
process is currently running on schedule with about 4 years left.
|
|
The
NASA agency expressed an interest in being part of UFGS.
|
ACTION:
Carl Kersten will investigate the necessary steps required for NASA
to participate in the UFGS. The information will be emailed to the
meeting attendees.
ACTION:
Carl Kersten will obtain a listing of all working groups. The information
will be emailed to the meeting attendees.
ACTION:
Tom Hinshaw will review with NASA Headquarters and all NASA Centers
a plan for NASA to integrate to the UFGS.
|
Discussed
different methods of getting users to read section notes in SI.
|
| |
|
|
Presented
in trying to implement the UMRL into SpecsIntact (SI) software,
the development team has noted a series of issues. The most critical
issue is that the UMRL still does not contain clean data.
|
|
A lengthy
discussion was held on the process of how the UMRL is updated by
Mr. Quinn and how the information is given to the National Institute
of Building Sciences (NIBS).
|
|
The
board recognized that there were little checks and balances in place
to ensure that data in the UMRL is of releasable quality.
|
|
The
board decided that it would be a good idea for SI to provide a report
that would compare the UMRL to the section master reference list.
|
|
The
board agreed that more work cleaning up the UMRL is needed before
software changes can be accepted.
|
|
A detailed demo was presented to the board
to review all the major enhancements to SpecsIntact 3.1.
|
|
The presentation was well received by the
board members.
|
Training - Alice Butler - SPAWAR
|
12 classes
were conducted for 2001, 7 in Norfolk, 5 onsite
(3-Baltimore, 2-Pt. Hueneme, and 2 Ft Meade)
|
| |
|
47 Navy
- 46%
|
| |
|
14 Army
- 14%
|
| |
|
31 A&E
- 30%
|
| |
|
11 USDA
(Dept of Agriculture Research Center in Beltsville, MD) - 11%
|
|
Many
companies send an employee to training on a yearly basis.
|
|
|
|
Reported
four versions of the software were released since the last meeting.
|
|
Reviewed
customer comments stating their impression of the software, customer
service support, and the new SpecsIntact website to be released
in January 2002.
|
|
Described
in detail the new features incorporated in the software releases
for the past six months.
|
|
Reported
web site statistics -20,000 hits (Jan. 2000 - Sept. 2001) to the
SpecsIntact home page.
|
|
Reported
statistics of user calls by agency and associated firms.
|
|
|
|
Presented for Board's consideration twenty
new Change Requests |
|
The status of the changes requests presented:
|
| |
|
Accepted 12
|
|
Rejected 3
|
|
Deferred 3
|
|
Withdrawn 2
|
|
|
A presentation and demo displaying how sections
would be bookmarked in a document.
|
| |
|
Discussed
future direction of the bookmarking project and decided the following:
|
| |
|
|
Create
a separate tab on the print dialog called Publish/PDF
|
| |
|
Allow
the ability to create a separate file for the project table of contents
|
| |
|
Only
publish processed files
|
| |
|
The
Project table of contents should contain hyperlinks to other documents
|
| |
|
Allow
an option that would create one document or separate documents
|
| |
|
The
publish option can contain the section table of contents
|
| |
|
Move
the 'PDF Documents' section to the separate tab
|
| |
ACTION:
Proceed with the new submittal program. The original requirement
for the register to be stored on one diskette is no longer a requirement.
|
|
A presentation
and demo displaying the old and new Standalone Submittal Registry.
|
|
The
board decided that the filename used by the old SASR (Navy4288.txt)
should be called something else like UFGS4288.txt or Register.txt.
|
|
Discussed
a facility to transmit the SASR via email. The board decided that
the following should be transmitted:
|
|
|
|
Data
only
|
|
|
|
Program
and data
|
|
|
Pdf
format
|
|
Requested
each agency provide names of individuals to beta test the SASR.
|
|
|
|
NASA
- Don Minderman, Kennedy Space Center
|
|
|
|
NAVFAC
- Sarah Kotecki and Sean Sweeney (EFDLANT)
|
|
|
|
Army
- (Waiting for beta tester name)
|
ACTION:
Steve Freitas contact Rick Dahnke and provide names to SpecsIntact
personnel to distribute the SASR software for beta testing.
|
Prioritize
Future Direction – Miguel
Morales
|
The following items were prioritized by
the board:
|
1. New
SI Editor
2. PDF Publishing
3. Standalone Submittal Registry
Wrap-Up
–
Miguel Morales,
NASA
|
The next meeting is scheduled for May 22
and May 23. No location was disclosed.
|
|